Experience Requirements Overview

  • Job Zone Four: Considerable Preparation Needed
  • A considerable amount of work-related skill, knowledge, or experience is needed for these occupations. For example, an accountant must complete four years of college and work for several years in accounting to be considered qualified.
  • Most of these occupations require a four-year bachelor's degree, but some do not.
  • Employees in these occupations usually need several years of work-related experience, on-the-job training, and/or vocational training.

Education, Training and Experience

Required Level of Education: Bachelor's Degree

Related Work Experience: Over 4 years, up to and including 6 years

On-Site or In-Plant Training: Over 1 month, up to and including 3 months

On-the-Job Training: Over 3 months, up to and including 6 months

Detailed Work Activities

  • Monitor operational activities to ensure compliance with regulations or standard operating procedures.
  • Develop testing routines or procedures.
  • Retrieve information from electronic sources.
  • Recommend changes to improve computer or information systems.
  • Prepare instruction manuals.
  • Monitor the security of digital information.
  • Develop procedures for data entry or processing.
  • Document technical specifications or requirements.
  • Develop performance metrics or standards related to information technology.
  • Document operational procedures.
  • Provide technical support for software maintenance or use.
  • Collect data about customer needs.
  • Prepare data for analysis.
  • Develop procedures for data management.
  • Analyze data to identify or resolve operational problems.
  • Implement security measures for computer or information systems.
  • Update knowledge about emerging industry or technology trends.
  • Manage documentation to ensure organization or accuracy.

Work Values

Achievement

Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.

Working Conditions

Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.

Recognition

Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status.

Relationships

Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.

Support

Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.

Independence

Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.

Tasks

  • Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
  • Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
  • Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
  • Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
  • Develop, document, or maintain standards, best practices, or system usage procedures.
  • Assist in the assessment, acquisition, or deployment of new electronic document management systems.
  • Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
  • Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
  • Write, review, or execute plans for testing new or established document management systems.
  • Monitor regulatory activity to maintain compliance with records and document management laws.
  • Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
  • Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
  • Conduct needs assessments to identify document management requirements of departments or end users.
  • Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
  • Document technical functions and specifications for new or proposed content management systems.
  • Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
  • Consult with end users regarding problems in accessing electronic content.
  • Propose recommendations for improving content management system capabilities.
  • Operate data capture technology to import digitized documents into document management system.
  • Prepare support documentation and training materials for end users of document management systems.
  • Search electronic sources, such as databases or repositories, or manual sources for information.
  • Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
  • Analyze, interpret, or disseminate system performance data.

Work Styles

Achievement/Effort

Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.

Persistence

Job requires persistence in the face of obstacles.

Initiative

Job requires a willingness to take on responsibilities and challenges.

Leadership

Job requires a willingness to lead, take charge, and offer opinions and direction.

Cooperation

Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

Concern for Others

Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.

Social Orientation

Job requires preferring to work with others rather than alone, and being personally connected with others on the job.

Self-Control

Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.

Stress Tolerance

Job requires accepting criticism and dealing calmly and effectively with high-stress situations.

Adaptability/Flexibility

Job requires being open to change (positive or negative) and to considerable variety in the workplace.

Dependability

Job requires being reliable, responsible, and dependable, and fulfilling obligations.

Attention to Detail

Job requires being careful about detail and thorough in completing work tasks.

Integrity

Job requires being honest and ethical.

Independence

Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.

Innovation

Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.

Analytical Thinking

Job requires analyzing information and using logic to address work-related issues and problems.

Data Source: This page includes information from the O*NET 28.0 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA. This page includes Employment Projections program, Occupational Employment and Wage Statistics program, U.S. Bureau of Labor Statistics.